The Certificate of Honorable Dismissal, also called Transfer Credentials, is an official document confirming that a student is no longer enrolled in a particular school, college, or university. It shows that the student has voluntarily left the institution with the approval of the University Registrar.
If a student wishes to leave the university while still in good academic standing, they must submit a formal written request to the Registrar’s Office. This request must also be signed by a parent or guardian.
If the student does not submit a written request approved by the school, the certificate of honorable dismissal will not be issued. This rule follows the Revised UP Code, Article 398, as amended during the 790th and 861st BOR meetings in 1969 and 1975.
Important: Students who are removed from the university because of disciplinary violations are not eligible to receive an honorable dismissal. This guideline comes from Article 400 of the Revised UP Code, which was revised during the 914th BOR Meeting on May 31, 1979, and later replaced by the 1992 Revised Student Conduct and Discipline Rules.
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How to Get Honorable Dismissal & It’s Importance
If you want to get a Certificate of Honorable Dismissal, you’ll need to write a formal request to your college or university. Each school may have its guidelines or requirements for issuing this certificate. Before applying, it’s best to review your institution’s policies and check their official website or contact the clearance or registrar’s office for proper instructions. This is the formal way of getting a certificate as per the grading system of Philippines.
If you are a student of the Open University of the Philippines, you should follow the university’s specific process for requesting a dismissal certificate. This usually includes filling out a form, securing clearance from various departments, and submitting your request through the registrar.
To request an Honorable Dismissal, the following are important steps:
Step 1:
Fill out the University Clearance Form and submit it in one of the following ways:
- By mail or in person to:
Records Section
Office of the University Registrar
UP Open University
Los Baños, Laguna 4031, Philippines - By email: Scan and send the completed form to [email protected]
Step 2:
Wait for a confirmation email from the Office of the University Registrar (OUR) regarding the status of your request. They will let you know once it’s processed or if additional steps are needed.
Honorable Dismissal Certificate Importance
Why it matters?
A Certificate of Honorable Dismissal is more than just a school document. It plays a key role in your academic and professional journey. Here’s why having one is so valuable:
- Easy School Transfers
If you plan to move to another school or university, most institutions will ask for a COD before admitting you. It shows that you left your previous school properly, without any problems.
- Helps with Job Applications
Some employers may request your COD to verify your education background. Having this certificate shows you completed your studies with good conduct, which can boost your chances of getting hired.
- Needed for Government Transactions
Government offices may also ask for your COD when you apply for things like scholarships, civil service exams, or other official processes. Having it ready can make those tasks quicker and easier.
- Supports Further Studies
If you’re continuing your education, a COD, along with your GWA certificate, may be required to meet admission requirements or to apply for financial aid.
Read More about General Weighted Average.
Certificate of Honorable Dismissal Requirements
Getting an Honorable Dismissal and your Transcript of Records in Philippines is an important step. Before these documents are released, there are several common requirements that most institutions ask for:
Submit an Application Form
You will usually need to fill out an official application form to request an Honorable Dismissal. This form will ask for your basic information, student ID, and the reason for your request. You can check sample forms to understand what’s typically required.
- Clearance
Before your request is approved, the school will check if you have any pending payments. This may include unpaid tuition, library fines, or other fees. You must settle all of these to move forward with the request. - Maintain Good Academic Standing
To be eligible, you must also be in good academic standing. This means no failing or incomplete subjects and no pending grades. If there are unresolved issues, your request might be delayed. - Secure Required Signatures
In many universities, your application form must be signed by different departments such as the library, finance office, and college dean. These signatures confirm that you’ve returned all borrowed materials and have no remaining obligations. - Parent or Guardian Consent
In some schools, especially for undergraduate students, a written consent from your parent or guardian may also be needed. This is to make sure they’re aware of your decision to leave the institution.
These are the general steps and requirements for obtaining a Certificate of Honorable Dismissal. Make sure to prepare your documents and follow your school’s specific process to avoid delays.
You can also check our GWA Calculator.
Conclusion
In every Filipino student’s academic path, the Certificate of Honorable Dismissal is more than just a document. It shows that the student left the school properly, with no problems or pending issues. This certificate proves the student completed their studies with respect and responsibility, which makes it an important step for moving on to another school, job, or opportunity.
FAQs
Will I still get my Honorable Dismissal if I have unpaid balances at my school?
No, most schools will not issue a Certificate of Honorable Dismissal (COD) unless all fees, penalties, or pending dues are fully settled.
Does a Certificate of Honorable Dismissal expire after a certain time?
No, a COD usually does not expire. Once issued, it remains valid as a permanent record that you left the school properly.
Is it possible to request a Certificate of Honorable Dismissal online?
Yes, several colleges and universities now allow online applications for a COD. You may need to follow the instructions from your school’s registrar’s office.
