Transcript of Records Philippines, commonly referred to as TOR, is an official document that outlines a student’s academic progress during their time at an educational institution. In the Philippines, this document is issued by schools, colleges, or universities and is used for many purposes, such as pursuing higher education or applying for jobs.
In the Philippines, a Transcript of Records is an official document provided by an educational institution that outlines a student’s academic accomplishments. It serves as formal recognition of the individual’s performance and includes essential details such as course titles, grades earned, credit units, and the dates each course was completed.
Table of Contents
Certified True Copy of Transcript of Records Philippines
Take a look at this sample copy of a Transcript of Records, which illustrates the essential information typically required when applying for a TOR from a school, college, or university.
You can download this form, fill it out, and submit it to your institution’s academic office to request your official transcript. This format is also valid for undergraduate students.
If you’d like to estimate your academic standing before receiving your transcript, you can easily do so using the GWA Calculator Philippines.
How to Get Transcript Of Records Philippines
A student’s academic records are kept confidential and are only released upon the student’s request. To obtain a Transcript of Records, an application must be submitted to the University Registrar’s Office along with a valid student clearance. The processing fee is PhP 50.00 per page. Graduates are encouraged to request their transcripts promptly to avoid unnecessary delays.
Note: By Republic Act No. 11261, applicable government fees will be charged for the issuance of official documents.
Steps to Request for Transcript of Records Philippines:
Requesting academic records is a simple process:
- Fill out the Request Application Form
- Pay the applicable fee
- Claim your academic records
According to the Philippine legal system, only the student or their parents are authorized to claim school documents. No other individuals are permitted to do so. Additionally, all outstanding fees must be cleared before the Transcript of Records can be released.
Check out the Transcript of Records Philippines table, which includes various types of academic records, their respective issuing departments, and the corresponding fee structure.
| NO | Academic Record | Issuing Office | Processing Period | Fee |
| 1. | Diploma | Registrar’s Office | Twelve Working Days | PHP 450.00 |
| 2. | Transcript of Records | |||
| Finished Studies | Registrar’s Office | Twelve Working Days | PHP 250.00 | |
| Unfinished studies | Registrar’s Office | Twelve Working Days | PHP 200.00 | |
| 3. | Honorable Dismissal | Registrar’s Office | Seven Working Days | PHP 80.00 |
| 4. | Certification of Graduation | Registrar’s Office | Three Working Days | PHP 65.00 |
| 5. | Certification of Medium Instruction | Registrar’s Office | Three Working Days | PHP 65.00 |
| 6. | Certification of Weighted Average | Registrar’s Office | Three Working Days | PHP 65.00 |
| 7. | Authentication of Records | Registrar’s Office | One Day* | PHP 50.00 |
| 8. | Course Descriptions | Dean’s Office | Varies by College | Varies by College |
| 9. | Course Syllabi | Dean’s Office | Varies by College | Varies by College |
If you are a student at the University of the Philippines and need to request academic records, refer to the official guidelines available at upd.edu.ph. Most universities follow similar procedures for claiming academic documents.
Additionally, if you are leaving your institution, you may be required to obtain a Certificate of Honorable Dismissal, which is just as important as the Certificate of GWA when transferring or applying to another institution.
Transcript of Records Contains the Following:
Transcripts of Records (TORs) generally follow a standardized format that includes:
- The student’s personal information
- A list of courses taken
- Corresponding grades
- GWA (General Weighted Average) calculation
Grading systems in the Philippines may differ between institutions. However, most use a scale from 1.00 to 5.00, where 1.00 is the highest grade and 5.00 indicates a failing mark. The Department of Education (DepEd) also uses 5-point grading scale.
Read More: Certificate of GWA 2025.
Conclusion
In the Philippines, a Transcript of Records, or TOR, is an important document that shows what a student has studied and their grades. It is needed if you want to study in another country or apply for a job. The TOR includes your degree, the subjects you took, and the scores you got. You can also use a tool called the General Weighted Average (GWA) to Percentage calculator to help you understand your grades better.
With the help of the TOR, schools and employers can easily see a person’s academic achievements. Make sure to keep your TOR updated and ready so you don’t miss any chances that come your way.
